POPIA Compliance Notice

This notice is issued in accordance with the Protection of Personal Information Act, 4 of 2013 (“POPIA”). By accessing this website or submitting personal information, you acknowledge that you have read, understood, and agreed to the terms set out herein.

1. Responsible Party

Executive Green NPC (“EXG NPC”) acts as the Responsible Party in respect of all personal information processed through this website and related systems.

2. Definitions

"Personal Information" shall have the meaning assigned in POPIA and includes any information relating to an identifiable natural person.

3. Collection of Personal Information

We may collect, process, and store the following categories:

  • Full name, ID number, and date of birth
  • Contact details (email, phone)
  • Residential address
  • Golf-related data (handicap, club affiliation)
  • Medical information (where voluntarily provided)
  • Guardian information for minors

4. Purpose of Processing

  • Membership administration
  • Tournament organisation and rankings
  • Regulatory compliance
  • Communication with members
  • Safety and emergency response

5. Lawful Basis for Processing

Processing is conducted on the basis of:

  • Consent of the data subject
  • Performance of a contract
  • Compliance with legal obligations
  • Legitimate interest of EXG NPC

6. Special Personal Information

Special personal information is processed strictly in accordance with POPIA and only where necessary for sporting participation and safety.

7. Processing of Children's Information

Information relating to minors is processed only with verified parental or guardian consent.

8. Disclosure of Information

Information may be shared with:

  • Golf RSA and affiliated bodies
  • Event organisers
  • Service providers (operators)
  • Regulatory authorities

9. Operators

Third-party operators processing information on behalf of EXG NPC are contractually bound to confidentiality and security obligations.

10. Security Safeguards

We implement appropriate technical and organisational measures to prevent unauthorised access, loss, or disclosure.

11. Data Breach Procedures

In the event of a data breach, EXG NPC will notify affected data subjects and the Information Regulator as required by POPIA.

12. Retention of Information

Personal information is retained only for as long as necessary to fulfil its purpose or as required by law.

13. Cross-Border Transfers

Information may be transferred internationally where required, subject to adequate data protection safeguards.

14. Data Subject Rights

  • Access personal data
  • Request correction or deletion
  • Object to processing
  • Withdraw consent

15. Limitation of Liability

EXG NPC shall not be liable for any indirect or consequential damages arising from unauthorised access beyond reasonable control.

16. Information Regulator

Website: https://www.justice.gov.za/inforeg/
Email: inforeg@justice.gov.za

17. Contact

Email: admin@egu.co.za

18. Updates

This notice may be amended from time to time.