Privacy Policy — Executive Green NPC

This Privacy Policy governs how Executive Green NPC ("EXG NPC", "we", "us") collects, uses, processes, and protects personal information in accordance with the Protection of Personal Information Act, 4 of 2013 ("POPIA").

Responsible Party

Executive Green NPC is the Responsible Party for the processing of your personal information.

Information Officer

In terms of POPIA, EXG NPC has appointed an Information Officer responsible for compliance.

Contact: admin@egu.co.za

Personal Information We Collect

We collect and process the following categories of personal information:

Identity information such as your name, surname, and South African ID number
Contact information such as your email address and phone number
Address information
Golf-related information such as affiliated club, HNA ID, rankings, and membership data
Parent or guardian information for minors
Medical aid information where voluntarily provided

Special Personal Information

Where medical aid or related information is provided, such information will be processed with your consent and only for legitimate operational, safety, or administrative purposes in accordance with POPIA.

How Information is Collected

Directly from you via registration and website forms
Through participation in competitions, events, and development programmes
Through correspondence with EXG NPC

Purpose of Processing

To register and manage your membership
To administer tournaments, programmes, and rankings
To communicate with members, parents, and guardians
To meet legal, governance, and affiliated-body requirements

Lawful Basis for Processing

We process personal information on the basis of:

Your consent
Contractual necessity for membership administration
Compliance with legal and regulatory obligations
Legitimate operational interests of EXG NPC

Sharing of Information

Your information may be shared with:

Golf RSA and affiliated golf structures where required
Tournament and programme administrators
Approved technology and service providers supporting EXG NPC systems

EXG NPC does not sell or rent personal information.

Cross-Border Data Transfers

Your information may be stored or processed on secure cloud platforms hosted outside South Africa. Where this occurs, EXG NPC takes reasonable steps to ensure adequate protection and lawful transfer in accordance with POPIA.

Data Security

We use reasonable technical and organisational measures to protect personal information against loss, misuse, unauthorised access, disclosure, or alteration.

Data Retention

Personal information is retained only for as long as necessary to fulfil the purposes for which it was collected, or as required by law and governance obligations.

Data Breach Notification

In the event of a security compromise affecting personal information, EXG NPC will take appropriate steps to notify affected individuals and the Information Regulator where required by law.

Your Rights

To request access to your personal information
To request correction or deletion where appropriate
To object to certain processing activities
To withdraw consent where processing is based on consent
To lodge a complaint with the Information Regulator

Children’s Information

Where members are under 18 years of age, personal information is processed with the assistance or consent of a parent or legal guardian.

Information Regulator

You have the right to lodge a complaint with the Information Regulator (South Africa).

Updates to this Policy

This Privacy Policy may be updated from time to time. The latest version will always be published on the EXG NPC website.

Version

Document Information

Last updated: 2026